The amount of information grows and grows, and it needs to be handled following increasingly tighter regulations. Many companies now have a large historical data volume to relate. This means that cleaning needs arise while an ever-increasing amount of new information is flowing. Neither the crew nor the economy to handle it can rise at the same rate. Fortunately, there is huge development in the possible tools for classification.
Artificial Intelligence (AI)
The emergence of analytical tools based on artificial intelligence (AI) is revolutionizing this field. The development is fast and the number of options increase, while prices are decreasing. Among the very useful features some of this type of tool offers, for example, is that the tool itself can categorize the document (file) by type, for example, “Contract”, but also extracts key information, such as who the contract is between and when it expires.
Even though AI solutions are very hot right now, it should be emphasized that automated classification can also be based on other technologies, for example on scanning tools, and Strator’s recommendation in the specific case will depend on what the task exactly entails and what the company already has in-house .
Strator strongly advises companies to ensure systematic classification. We do that because we hear an increasing desire to automate and the prerequisite for automation is that you know what you have, that is, the information is classified. Once the information is classified and within the relevant system, such as the ERP system, there are often already excellent automated workflows that can be intitated.
Another main reason for our recommendation is that unclassified historical data can cause compliance problems. For the past one to two years, the General Data Protection Regulation, GDPR, has triggered a need to gain control of historical information in many places. This task seems insurmountable to many, but there is no way around. We have made it our specialty to clean up. These projects also have a large element of compliance in addition to the practical cleanup. Read more about what we can specifically about compliance here.
Strator’s advice is based both on our knowledge of technologies and on our knowledge from document and records management. We offer both helping long-term solutions at the company and performing various types of technical cleanup of historical data on behalf of the company.
BLOG ARTICLES ABOUT CLASSIFICATION
Can be found here.
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