Document Management Business Consulting

Good Practises for Document Management

  • Development of requirements and roadmaps
  • Advisory and inspiration reg. technology selection
  • Best practices, rules and regulations
  • Organisational implementation and maturity

COMPLIANCE

Compliance is all about having the right level of policies and practices. However, when it comes to the practical implementation, which ultimately makes the difference of whether it will work or not, we see two major important areas:

  1. cleaning up old data
  2. making sure the users are satisfied

These are the cornerstones in everything Strator does. Our archiving systems, our document automation, clean-up services - they all add to these to cornerstones. The polices and standards are only the very tip of the iceberg.

DOCUMENT MANAGEMENT

Document Management includes capture, managing, editing, sharing and delivery of documents within a company in both digitally and hard copy files. Tagging the documents with keywords and other metadata for fast retrieval is an important part of Document Management. It is about efficiency by focusing on controlling documents to ensure the ease of searching, finding, modifying, sharing, and reducing the loss of documents.

It is also about efficiency in work processes by reducing repeating or manual tasks by automating Document Management touch-points. Document Management is content-driven and must be managed with the daily user(s) in focus.

The most important step towards GDPR compliance: Document and data clean-up

RECORDS MANAGEMENT Some documents are or become records, however not all. Records are the files amongst these documents that hold information essential to the company – either for legal reasons or business reasons. Records Management focuses on context and maintaining a variety of documents by creating procedures and standards to maintain these records.