Document Backlogs: The documents of the past constitute a risk if they are not under control
Document backlogs constitute a problem in complying with legislation, maintain control and make the most of the company's information. The new Personal Data Regulation (GDPR) makes it even more relevant to carry out thorough and professional cleanup of documents and data.
Cleanup is an adult task. Often, in the pile of non-organized information, one finds documentation of important business decisions or important business benefits that, for business or legal reasons, should not be lost at the cleanup. The care that this requires is in stark contrast to the urgency to work with, as it is typically a huge amount of information - millions of documents.
Structured cleanup and disposal is a discipline that Scandinavian Information Audit by Tine Weirsøe has been successful with for many years, based on Tine's professional position as Denmark's leading records management expert. Tine has worked with archiving and auditing according to standards in these types of projects for more than 30 years. As the amount of information over the years has grown, the process remains the same, but now it is a necessity to supplement with some degree of automation and tool support, and here's Strator's role in a cleanup project.
For example, relatively common conversion technology and other smaller tools can be utilized in connection with cleanup on common drives to amongst other things:
- Convert the documents to a readable format
- Create thumbnails of the quick browsing documents in Windows
- make documents searchable
- remove duplicate duplicates
- Separate mail attachments from the body text or combine them with one
- Check the consistency and validity of the documents
- record technical information about the documents (individual needs)
- print watermark / headers / footers (individual needs)
We can put the technology up at you or receive your files and run the service for you. After the technical cleanup, your manual assignment has been significantly reduced.